Services
Agency and vendor collaboration
Shared workspaces for staffing partners with clear submission ownership and duplicate control.
Executive overview
What this service addresses
The problem
When agency submissions arrive by email, ownership disputes and duplicate submissions are common, and your internal team loses visibility into which partner is working which requisition until a candidate is already in front of a hiring manager.
When to use it
Use this service when you engage multiple staffing agencies or vendor partners and need one shared, visible pipeline rather than parallel, disconnected submission channels.
Business impact
Submissions land in the same pipeline your internal sourcing uses, with ownership timestamped at submission, so ownership questions and duplicate candidates are resolved by the record rather than by negotiation after the fact.
Who it is for
Built around these stakeholders
Every engagement is scoped with a named decision owner from your organisation - Mars Elite operates inside your structure, not around it.
- Vendor management office (VMO) and procurement leaders
- Talent acquisition leaders managing multiple staffing partners
- Staffing agency account managers submitting into your requisitions
- Hiring managers reviewing a blended internal-and-agency pipeline
Engagement & governance model
How the engagement is structured
- Engagement structure
- Scoped on-platform, under the same requisition, permissions, and reporting model as your other open roles - not a parallel process run outside the system.
- Stakeholder ownership
- A named internal owner (typically talent acquisition or the hiring executive) retains decision authority throughout; Mars Elite recruiters operate inside that structure, not around it.
- Approval path
- Partner workspace access and requisition assignment are approved by your VMO or talent acquisition lead before a partner can submit.
- Governance
- Role-based access limits visibility to assigned reviewers and stakeholders; every status change and assisted action is attached to the record it affects.
- Auditability
- Decisions carry the reasoning and reviewer attached at the time they were made, producing a record your compliance or legal team can review without reconstruction.
- Reporting expectations
- Submission-source and partner-performance reporting available to your VMO for vendor review.
Delivery methodology
How delivery runs, phase by phase
Expand a phase for the detail. Every phase runs on the same governed platform your other requisitions use.
01Partner onboardingProvision scoped workspace access for each agency partner.
- Partner workspace with access limited to assigned requisitions
- Submission and fee-agreement terms recorded per partner
- Internal team visibility into which partners are engaged
02Requisition assignmentAssign requisitions to partners with clear scope.
- Exclusive or shared assignment per requisition
- Partner-visible role criteria and target timeline
- Assignment changes tracked against the requisition record
03Submission and ownershipSubmissions land in the shared pipeline with ownership timestamped.
- Duplicate-candidate detection across internal and partner sourcing
- Submission ownership resolved by timestamp, not negotiation
- Internal team reviews a blended, single pipeline
04Review and reconcileTrack partner performance and reconcile fees against outcomes.
- Partner-level submission-to-placement performance
- Fee reconciliation against the documented agreement
- Ongoing or periodic partner review
Deliverables
What you receive
- Scoped partner workspaces with access limited to assigned requisitions
- Duplicate-submission detection across internal and partner sourcing
- Submission-ownership record resolved by timestamp
- Partner-performance reporting for vendor management review
Harmony AI support for this service
Harmony, powered by Mars Aura, is reserved for a future release to assist with partner-performance summaries. No assistant functionality is active today - partner and submission reporting is generated from the structured workspace data described above.
Related industries
Sectors that use this service
Discuss This Service
Tell us how many staffing partners you engage today and how submissions currently reach you, and we will outline the shared-workspace model.